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Information Booklet for Parents 2022-2023 (Swansea Local Authority)

 

Information for Parents

2022/2023

 

Glossary

Admission Authority – the Local Authority (LA) responsible for admissions to all community schools.

 

Admission number (AN) – the maximum number of children the Local Authority is able to admit to a school in each year group.

 

Community School – funded and maintained entirely by local authorities.

 

LA – Local Authority.

 

Looked After Child (LAC) – a looked after child refers to a child who is looked after by a Local Authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014.

 

Previously Looked After Children – children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after.

 

Mid-year transfer – a request to change from one school to another at any time during the academic year.

 

Normal admission round primary – the period of time when parents can apply for a Reception place for their child to take up in the following September (September 2021).

 

Normal admission round secondary – the period of time when parents can apply for a Year 7 place for their child to take up in the following September (September 2021).

 

Preference(s) – School(s) selected and applied for.

 

Statutory School Age - pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

Voluntary aided (VA) schools – church schools e.g. Roman Catholic, Church in Wales.

 

Nursery Places in Swansea

In Swansea all primary schools provide part-time nursery education. Children can access a part time nursery place from the start of the term after they have turned 3, or the day after their 3rd birthday, and depending on the provision and availability of places at a school. Nursery provision is non-statutory which means that parents can decide whether or not they want to take up a nursery place for their child. You can submit an application for a place at your catchment school or any other school for which you may have a preference. It is not always possible for children to be admitted to a nursery class within the catchment area for their home address or your preferred school. If there is not a place available in the nursery provision your child's name will be placed on a waiting list. There is no right of appeal against the refusal to offer a nursery place in a specific school.

 

It is important to note that children attending the nursery class of a school will not have an automatic right of admission to full time education in Reception at the same school. Parents will need to apply for a place in Reception along with other applicants.

 

Attending the nursery class in a primary school does not guarantee your child a place in the Reception class at the school. If a school is oversubscribed, places are allocated in accordance with the LA’s admission arrangements and oversubscription criteria.

 

For full details of Swansea Council’s nursery admissions policy and oversubscription criteria please refer to pages 60 – 62. The admission policy and oversubscription criteria for entry into Reception can be found on pages 63 – 67.

 

Parents may wish to visit schools before they make a decision about which school they wish to apply for and visits to school should be arranged directly with the headteacher of the relevant school. The names, addresses and telephone numbers of all schools are on pages 42 - 59 of this book. School websites also provide useful information about schools, as does the Welsh Government website My Local School www.mylocalschool.wales.gov.uk and the Swansea Council website www.swansea.gov.uk

 

Information on accessing childcare in Swansea and the 30 hour funded childcare offer can be obtained from the Family Information Service www.swansea.gov.uk/fis

 

How to apply for a nursery place

Once you have decided which school you would like to apply for please contact the school directly to request an application form. When completing the form the pupils current main residential address should be used (not the address of grandparents, other family members or childminders). For more detailed information regarding the home address, please refer to pages 18 - 21.

 

The administration of nursery applications is delegated to primary schools, however the Local Authority, as the admissions authority, maintains and oversees the admission arrangements for nursery.

 

Reception - Making an application for pupils to start school in a Reception class in September 2022

All children by law must start school no later than the first day of the term after their fifth birthday. In Swansea, all children can start full time school early, at the beginning of the school year in which they become five. However, if you wish to wait until your child is five, you should still make contact with the Admissions Team so that your child’s name can be considered for a place using the same procedures as those for pupils starting in September. A place can be held for your child until they reach statutory school age.

 

For children born between 1st September 2017 and 31st August 2018 who are registered at a nursery class in a Swansea primary school, the Local Authority will write to you at the beginning of October 2021 inviting you to apply online for a Reception place for your child at a Swansea primary school. If you do not live in Swansea or if your child does not currently attend a Swansea school you can still apply for a Reception place online.

 

You can apply anywhere where you have internet access and you will need to have a valid email address. The system is compatible for use with a number of electronic devices, including mobile phones. If you do not have the use of a computer or any of the above-mentioned devices at home, or you would like additional support with your application, you can find help at your child’s primary school, the Contact Centre in the Civic Centre or your local library.

 

The application allows you to make 3 school choices (known as preferences) which you can rank in your preferred order. You can only apply once for each school of your choice. Please use all 3 preferences available to you and consider including your catchment school. Selecting the same school 3 times will not increase your chances of being offered a place. Making additional choices does not affect your chance of securing your first choice as all places are allocated following the oversubscription criteria. However, if your first choice is oversubscribed and we are not able to allocate a place to your child we will consider your second and then your third preferences. If you have not made additional preferences and we are not able to offer your first choice of school we will offer an available alternative if you reside within in the City and county of Swansea.

 

If you reside outside of the City and County of Swansea Local Authority, we strongly advise that you also make an application with your own Local Authority (the Local Authority to whom you pay your Council Tax) as, in the event we are unable to offer your child a place at a Swansea school(s) that you have made a preference for we will not offer your child an alternative Swansea school.

 

Parents are advised that they should only make one admission application, which can contain up to three choices. If multiple applications are made the latest application will be treated as the preferred application and all earlier applications will be ignored. Where we are able to offer you more than one school, we will offer you your highest ranked preferred school and withdraw all lower ranked preferences.

 

All completed applications will be considered at the same time so there is no advantage to a parent who submits an application early in the admission round. If your application is received after the deadline detailed in the published schedule your application will be late and considered after all the applications sent in on time have been offered places. You cannot make a late application on-line. By the time late applications are considered all the places in your preferred school(s) may have been allocated and you may be refused a place if the school is full even if you live in the school’s catchment area and meet all or some of the other oversubscription criteria.

 

We will try and meet a parental preference, however, please be aware that:-

  •  Living in the catchment area does not guarantee your child a place at the school.
  • Having a sibling of statutory school age already attending the school does not guarantee your child a place at the school.
  • Attending the nursery class in a primary school does not give your child automatic right of entry into the Reception class and it does not guarantee your child a place at the school.
  • Attending a partner primary school does not guarantee your child a place at the associated secondary school.

 

Changes to Welsh Medium school catchment areas were implemented in September 2021 and the catchment school for your home address may have changed. If you are not sure which English or Welsh medium school is your catchment school and wish to check, please contact Admissions@swansea.gov.uk

If you are applying for a place at a school that is not the designated school for your home address, the responsibility and the cost for getting your child to and from school lies with you as parent/carer. The local authority will not provide free home to school transport when a pupil does not attend their designated school. This also applies if a pupil is granted a place at a school which is not their designated catchment school as a result of a successful appeal.

 

It is your responsibility to submit an application and apply on time. We cannot offer your child a place until you make your application. Your child will not be given a school place automatically.

 

Attending a nursery class of a primary school does not guarantee your child a place in the Reception class at the school.

 

If you wish to change your school preference after the published closing date for applications or after an offer of a place has been made on the statutory offer day, a new application will need to be submitted. A new application made will be a late application and will supersede any earlier applications received and any offers that were previously made would no longer be available. You cannot make a late application online.

 

Important dates to remember for primary education

This timetable is for parents who are applying for a place in a Reception class in September 2022

 

4th October 2021

The online application portal opens.

Apply online at www.swansea.gov.uk/applyforaschoolplace

 

26th November 2021

Deadline for parents to submit their application by.

 

19th April 2022

Parents who applied on time notified of the Reception place their child has been allocated.

 

20th April - 13th May 2022

Parents who applied on time can submit an appeal against an unsuccessful application.

 

IT IS YOUR RESPONSIBILITY TO APPLY ON TIME

 

How to apply

The easiest way to apply is online.

 

APPLY ONLINE USING THE COUNCIL’S APPLICATION PORTAL

www.swansea.gov.uk/applyforaschoolplace

 

Please be aware that if you wait until the last day to submit your application and experience any difficulties completing the form, there will be no technical support available after 4.00 pm on closing day (26th November 2021).

 

Things to remember!

  • For all online applications you will need a valid email address.
  • Apply on time.
  • Read the oversubscription criteria.
  • Use all your preferences.
  • Consider including your catchment school as a preference.
  • Make sure you press SUBMIT when you have completed your online application.
  • Check you have received an email confirming the application has been submitted – this email lists the school preferences you have chosen.
  • Re-submit your application if you make any changes (changes can only be made whilst the admission window is open).
  • If you do not submit an application you will not receive a school offer.

 

If your application is late this could significantly reduce your chance of getting the place you want.

 

Reception - Admission Policies and oversubscription criteria

For full details of Swansea Council’s admission policies refer to pages 63 - 67. The oversubscription criteria for Swansea schools i.e. all schools other than voluntary aided schools are as follows:

 

If more applications have been received for any school than there are places available, the following order of priority will apply:

1. Children who are in the care of a local authority i.e. looked after children (LAC), or are previously looked after*.

2. Children who live within the school’s defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

3. Children who have a brother or sister of statutory school age attending the school at the date of their admission.*** If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

4. Other children for whom a place has been requested for whom criteria 1 to 3 above do not apply. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**

 

* Looked After Child (LAC) / Previously Looked After Children – a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school. Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013). Evidence will need to be provided for all LAC criteria applications.

 

**The measurements will be taken from outside the entrance to the property (house or flat) to the nearest official school entrance. The local authority GIS computer programme is used when undertaking the measurement.

 

***A brother or sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible children are twins/triplets then the LA will admit both/all children. Statutory school age is defined as pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

Voluntary Aided Schools - Primary

If you wish to apply for a place at a voluntary aided school you need to contact the school directly. Details of how voluntary aided schools admit their pupils are on pages 78 onwards.

 

Year 7 - Making an application for pupils to start Secondary School in Year 7 in September 2022

Children transfer to secondary school when they are eleven. Children who are eleven by 31st August start at secondary school in the following September.

 

For children registered in a Year 6 class in a Swansea primary school, the Local Authority will write to you at the beginning of October 2021 inviting you to apply online for a Year 7 place for your child at a Swansea secondary school. If you do not live in Swansea or if your child does not currently attend a Swansea school you can still apply for a Year 7 place online.

 

You can apply anywhere where you have internet access and you will need to have a valid email address. The system is compatible for use with a number of electronic devices, including mobile phones. If you do not have the use of a computer or any of the above-mentioned devices at home, or you would like additional support with your application, you can find help at your child’s primary school, the Contact Centre in the Civic Centre or your local library.

 

The application allows you to make 3 school choices (known as preferences) which you can rank in your preferred order. You can only apply once for each school of your choice. Please use all 3 preferences available to you and consider including your catchment school. Selecting the same school 3 times will not increase your chances of being offered a place. Making additional choices does not affect your chance of securing your first choice as all places are allocated following the oversubscription criteria. However, if your first choice is oversubscribed and we are not able to allocate a place to your child we will consider your second and then your third preferences. If you have not made additional preferences and we are not able to offer your first choice of school we will offer an available alternative if you reside within in the City and county of Swansea.

 

If you reside outside of the City and County of Swansea Local Authority, we strongly advise that you also make an application with your own Local Authority (the Local Authority to whom you pay your Council Tax) as, in the event we are unable to offer your child a place at a Swansea school(s) that you have made a preference for we will not offer your child an alternative Swansea school.

 

Parents are advised that they should only make one admission application, which can contain up to three choices. If multiple applications are made the latest application will be treated as the preferred application and all earlier applications will be ignored.

 

Where we are able to offer you more than one school, we will offer you your highest ranked preferred school and withdraw all lower ranked preferences.

 

All completed applications will be considered at the same time so there is no advantage to a parent who submits an application early in the admission round. If your application is received after the deadline detailed in the published schedule your application will be late and considered after all the applications sent in on time have been offered places. You cannot make a late application on-line. By the time late applications are considered all the places in your preferred school(s) may have been allocated and you may be refused a place if the school is full even if you live in the school’s catchment area and meet all or some of the other oversubscription criteria.

 

We will try and meet a parental preference, however, please be aware that:-

  • Living in the catchment area does not guarantee your child a place at the school.
  • Having a sibling of statutory school age already attending the school does not guarantee your child a place at the school.
  • Attending a partner primary school does not guarantee your child a place at the associated secondary school.

 

Changes to Welsh Medium school catchment areas were implemented in September 2021 and the catchment school for your home address may have changed. If you are not sure which English or Welsh medium school is your catchment school and wish to check, please contact Admissions@swansea.gov.uk

If you are applying for a place at a school that is not the designated school for your home address, the responsibility and the cost for getting your child to and from school lies with you as parent/carer. The local authority will not provide free home to school transport when a pupil does not attend their designated school. This also applies if a pupil is granted a place at a school which is not their designated catchment school as a result of a successful appeal.

 

It is your responsibility to submit an application and apply on time. We cannot offer your child a place until you make your application. Your child will not be given a school place automatically.

 

Attending a partner primary school does not guarantee your child a place in the associated secondary school

 

If you wish to change your school preference after the published closing date for applications or after an offer of a place has been made on the statutory offer day, a new application will need to be submitted. A new application made will be a late application and will supersede any earlier applications received and any offers that were previously made would no longer be available. You cannot make a late application online.

 

Important dates to remember for secondary education

This timetable is for parents who are applying for a place in Year 7 in September 2022.

 

4th October 2021

The online application portal opens.

Apply online at www.swansea.gov.uk/applyforaschoolplace

 

26th November 2021

Deadline for parents to submit their application by.

 

1st March 2022

Parents who applied on time notified of the Year 7 place their child has been allocated.

 

2nd March - 25th March 2022

Parents who applied on time can submit an appeal against an unsuccessful application.

 

IT IS YOUR RESPONSIBILITY TO APPLY ON TIME

 

 

How to apply

The easiest way to apply is online.

 

APPLY ONLINE USING THE COUNCIL’S APPLICATION PORTAL

www.swansea.gov.uk/applyforaschoolplace

 

Please be aware that if you wait until the last day to submit your application and experience any difficulties completing the form, there will be no technical support available after 4.00 pm on closing day (26th November 2021).

 

Things to remember!

  • For all online applications you will need a valid email address.
  • Apply on time.
  • Read the oversubscription criteria.
  • Use all your preferences.
  • Consider including your catchment school as a preference.
  • Make sure you press SUBMIT when you have completed your online application.
  • Check you have received an email confirming the application has been submitted – this email lists the school preferences you have chosen.
  • Re-submit your application if you make any changes (changes can only be made whilst the admission window is open).
  • If you do not submit an application you will not receive an offer of a school place.

 

If your application is late this could significantly reduce your chance of getting the place you want.

 

Year 7 - Admission policies and oversubscription criteria

For full details of Swansea Council’s admission policies refer to pages 67 - 71. The oversubscription criteria for Swansea schools i.e. all schools other than voluntary aided schools are as follows: I

 

f more applications have been received for any school than there are places available, the following order of priority will apply:

1. Children who are in the care of a local authority i.e. looked after children (LAC) or previously looked after*.

2. Children who live within the school’s defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

3. Children who have a brother or sister of statutory school age attending the school at the date of their admission***. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

4. Children attending a designated partner primary school but who live outside the catchment area of that school. Attending a partner primary school does not guarantee a place in the associated secondary school. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

5. Other children for whom criteria 1 to 4 above do not apply. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

 

* Looked After Child (LAC) / Previously Looked After Children – a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school. Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013). Evidence will need to be provided for all LAC criteria applications.

 

**The measurement will be taken from outside the entrance to the property (house or flat) to the nearest official school entrance. The local authority GIS computer programme is used when undertaking the measurement.

 

***A brother or a sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible children for that place are twins/triplets, the LA will admit both/all children. Statutory school age is defined as pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

Voluntary aided schools - Secondary

If you wish for your child to attend Bishop Vaughan Roman Catholic Comprehensive School places will be allocated using criteria which the school’s governing body has agreed. These criteria can be found on pages 99 onwards. You should still apply online using the above timescale and it is recommended that you also make a second and third choice in the event that Bishop Vaughan Roman Catholic Comprehensive is not able to offer your child a place.

 

Late applications (Reception and Year 7)

Applications received after the deadline of 26th November 2021

 

Applications submitted after the published closing date will not be considered until after all on time applications received have been allocated and offered their places on the statutory offer day. Where there are more late applications for a school than there are places available the applications will be considered in line with the oversubscription criteria. The Local Authority will only be able to allocate a place in your chosen school if places are still available. This means that you may not be allocated a place at the school of your choice even if you live in the school's catchment area or move into the catchment area after 26th November 2021.

 

If you wish to change your school preference after the published closing date for applications or after an offer of a place has been made on the statutory offer day, a new application will need to be submitted. A new application made will be a late application and will supersede any earlier applications received and any offers that were previously made would no longer be available.

 

Please contact the Admissions Team for a late form: Admissions@swansea.gov.uk

 

Important information to consider prior to making an application

 

Choosing a school place for September 2022

Most children attend their catchment area school (this school is usually, but not always the school nearest to your home). You can, if you wish, apply to another school of your choice.

 

Changes to Welsh Medium school catchment areas were implemented in September 2021 and the catchment school for your home address may have changed. If you are not sure which English or Welsh medium school is your catchment school and wish to check, please contact Admissions@swansea.gov.uk

 

If you are applying for a place at a school that is not the designated school for your home address, the responsibility and the cost for getting your child to and from school lies with you as parent/carer. The local authority will not provide free home to school transport when a pupil does not attend their designated school. This also applies if a pupil is granted a place at a school which is not their designated catchment school as a result of a successful appeal.

 

There are 62 English Medium primary schools and 11 English Medium secondary schools in Swansea. There are 10 Welsh Medium primary schools and 2 Welsh Medium secondary schools. There are 5 voluntary aided (church) primary schools in Swansea, one is a Church in Wales school and the other four are Roman Catholic schools. There is also one Roman Catholic secondary school. Responsibility for admissions to voluntary aided schools lies with the school’s governing body. Details of how the voluntary aided schools admit their pupils are shown on pages 78 – 103.

 

Pages 37 - 40 show the partner primary schools that are associated with each secondary school although attending a partner primary school does not guarantee a place in the associated secondary school. Detailed information about each school is available from the individual school. You may wish to visit different schools before you decide on the school you want your child to attend. To do this, please make an appointment with the headteacher. You can also obtain the school prospectus, free of charge, from the school and this will give you a range of information about the school, for example, pupil welfare, school uniform and after school clubs etc. School websites are also useful sources of information and the Welsh Government website, My Local School www.mylocalschool.wales.gov.uk , publishes data and reports on all schools in Wales.

 

The names, addresses and telephone numbers of all schools are on pages 41 - 59.

 

We will try and meet a parental preference, however, please be aware that:-

  • Living in the catchment area does not guarantee your child a place at the school.
  • Having a sibling of statutory school age already attending the school does not guarantee your child a place at the school.
  • Attending the nursery class in a primary school does not give your child automatic right of entry into the Reception class and it does not guarantee your child a place at the school.
  • Attending a partner primary school does not guarantee your child a place at the associated secondary school.

 

What do I do if I want my child to be educated in Welsh?

There are ten Welsh Medium primary schools and two Welsh Medium secondary schools in Swansea. All the Welsh medium primary schools have nursery provision. You should request a place at the Welsh medium primary or secondary school using the processes detailed in this booklet. Teaching in these schools is through the medium of Welsh in foundation phase and key stage two. English is introduced in Year 3. Welsh is taught as part of the national curriculum to all pupils in the English medium primary schools in Swansea. The Education Department provides an intensive language service for children of primary age whose parents have moved into Swansea and want them to access Welsh medium education. For more information please contact the Welsh Centre on 01792 762470.

 

Changes to Welsh Medium school catchment areas were implemented in September 2021 and the catchment school for your home address may have changed. To check the designated Welsh Medium catchment area school for your home address, please contact Admissions@swansea.gov.uk

 

If you are applying for a place at a school that is not the designated school for your home address, the responsibility and the cost for getting your child to and from school lies with you as parent/carer. The local authority will not provide free home to school transport when a pupil does not attend their designated school. This also applies if a pupil is granted a place at a school which is not their designated catchment school as a result of a successful appeal.

 

What address do I use?

The address on the application form must be the child’s permanent address. In all cases evidence of permanent residence of the pupil at time of application must be supplied if required. The Local Authority may request confirmation of the home address, particularly where schools are oversubscribed in the year group. The home address is very important, as school places are allocated on the basis of the home address of each child. A child’s home address is considered to be where the child spends the majority of their time with parents or carers.

 

Any place approved on the basis of residence will be withdrawn if the pupil is no longer permanently resident at the address at the beginning of the school term to which the application relates. The home address is considered to be the child’s along with their parents’ main and genuine principal place of residence i.e. where they are normally and regularly living. If a child is resident with friends or relatives (for reasons other than guardianship) the friends or relatives address will not be considered for allocation purposes. For children of families living between two addresses because the parents are permanently living apart the address at which the child spends the greater part of the school week will be taken as the child’s main address when an admission application is considered. Evidence of arrangements may be requested. Only the one main residential address will be used to allocate places. Addresses which have restrictions on occupancy (such as chalets or caravans on holiday parks with seasonal restrictions on occupancy) cannot be used as a permanent address. The online application form requires you to include your council tax reference number. Failure to do this could result in the Local Authority needing to verify this information. Supplying the council tax reference numbers or using the addresses of grandparents, other relatives, family friends or businesses will be viewed as fraudulent, misleading or inaccurate information and could lead to the place at your preferred school being withdrawn. If you are not able to provide council tax information other proof of residency may be required. A temporary address will not be used for allocation purposes but it does not restrict you from applying for a school place. If you do not have a permanent address you should contact the Admissions Team for further advice on how to complete the form. Details of acceptable documents are suggested below.

 

Proof of Residency - Accepted Documents - (documents must be recent – within the last 3 months)

  • Drivers Licence / Car Insurance Policy
  • Mortgage payment document / Tenancy Agreement
  • Recently paid gas / electricity or other utility bill
  • Recently paid credit card / store card bill

 

The Local Authority is the admissions authority and must be notified of any change of address during the admissions procedure.

 

Places cannot be allocated on the basis of an intended future address, unless the house move can be confirmed through the formal ‘exchange of contracts’ or the signing of a minimum of a six month tenancy agreement. An address change due to a move to live with family or friends will not be considered until the move has taken place and suitable proof of residency has been provided. Proof that a move from the previous address has taken place may also be required e.g. proof of exchange of contracts, a tenancy agreement showing the end date of the tenancy or a notice to quit from the landlord or repossession notice. An address of UK service personnel is accepted if the application form is accompanied by an official Ministry of Defence letter confirming a definite return date and giving a new address. The Local Authority reserves the right to seek further documentary evidence to support a claim of residence which could include contacting the estate agent, solicitor, landlord or relevant professional.

 

The Local Authority reserves the right to contact other Local Authority departments or other organisations or individuals to verify the details submitted on admission application forms.

 

If I live in the City and County of Swansea, can my child go to school outside of Swansea?

If you wish to send your child to a school outside the City and County of Swansea, you should get in touch with the education department at the local authority responsible for admissions to the school.

 

Swansea Council will not usually provide transport or make any contribution towards transport costs for pupils who go to a school outside the City and County of Swansea.

 

The Education Department will not contribute towards transport costs for pupils to attend specialist schools e.g. schools for drama and dance.

 

If I live outside the City and County of Swansea, can my child go to a school in Swansea?

Children who live outside the City and County of Swansea are able to apply for a place in a Swansea school. If you are applying for a Reception place or a Year 7 place for September 2022, please refer to the admission criteria detailed on pages 10 and 15.

 

We strongly advise that you also make an application with your own Local Authority (the Local Authority to whom you pay your Council Tax) as in the event we are unable to offer your child a place at a Swansea school(s) that you have made a preference for, we will not offer your child an alternative Swansea school.

 

Children will be able to have full-time education in schools in the City and County of Swansea if places are available. If there are no places available, parents have the same right of appeal as children of parents living in Swansea. You should follow the relevant application processes detailed in this document.

 

Children of UK Service Personnel and Crown Servants

School applications can be made without a confirmed address in Swansea. If an application is made in advance of the approaching school year it should be accompanied by an official Ministry of Defence (MOD) or Foreign and Commonwealth Office letter declaring a return date. Admission applications will be considered in line with the LAs admission arrangements.

 

Applications from children overseas

All applications from families outside of the United Kingdom will be accepted. They will be processed and considered on their current address and in accordance with published admission arrangements.

 

Once a family living outside the UK relocates to within the UK, evidence of the new address will be required.

 

The only exception to this is for families of service personnel with a confirmed posting to their area, or crown servants returning from overseas to live in the area.

 

In most cases, children arriving from overseas have the right to attend state-funded schools in Wales. However, the following children are not entitled to a state education:

  • children from non-European Economic Area (EEA) countries who are here as short-term visitors - these are children who live abroad but have been admitted to the UK for a short visit (for example as tourists or to visit relatives), and not to study
  • children from non-EEA countries who have permission to study in the UK - these children are allowed to study in England on the basis that they attend an independent, fee-paying school

 

Applications will not be refused simply because of doubts about a child’s immigration status. However, advice may be requested from the Home Office to check on a child’s entitlement to a state-funded education.

 

 

Will my request be granted?

 

Reception and Year 7 places September 2022

Requests for admission for places in Reception and Year 7 transfer groups that are received by the published deadlines will be considered at the same time as all other applications for the relevant year group and parental preferences (your choice of school for your child) will be granted provided there are places available.

 

Parents are advised that they should only make one admission application, which can contain up to three choices. If multiple applications are made the latest application will be treated as the preferred application and all earlier applications will be ignored. Where there is shared parental responsibility all parents should be in agreement about the preferences listed in the application. It is the parents’ responsibility to come to this agreement. If we receive more than one application for the same pupil requesting a different preference on each application, the forms will be returned unprocessed until an agreed decision is made by those with parental responsibility.

 

Each school has an admission number which states how many pupils they are able to admit into each year group. The Local Authority (LA) cannot normally admit over the school’s admission number. Additionally, in Reception classes there is a legal upper limit of 30 pupils per class.

 

Where the number of applications to a school is equal or less than the number of places available (the admission number) then all pupils applying will be admitted to the school. Where there are more applications for a school than there are places available then the places will be allocated in accordance with the oversubscription criteria. It is important to remember that attending the nursery at any school does not guarantee your child a place in the reception class and neither does attending the partner primary of a secondary school. There is no guarantee of a catchment place for pupils starting reception or starting secondary school. You can make a second and third preference (consider including your catchment school) in the event your first choice is oversubscribed. Making additional choices does not affect your chance of securing your first choice as all places are allocated following the oversubscription criteria. However, if your first choice is oversubscribed and we are not able to allocate a place to your child we will consider your second and then your third preferences. If you have not made additional preferences and we are not able to offer your first choice of school we will offer an available alternative if you reside within in the City and county of Swansea.

 

Where we are able to offer you more than one school, we will offer you your highest ranked preferred school and withdraw all lower ranked preferences.

 

All completed applications will be considered at the same time so there is no advantage to a parent who submits an application early in the admission round. If your application is received after the deadline detailed in the published schedule your application will be late and considered after all the applications sent in on time have been offered their places. By the time late applications are considered all the places in your preferred school(s) may have been allocated and you may be refused a place if the school is full even if you live in the school’s catchment area and meet all or some of the other oversubscription criteria. Information about admission numbers and places granted can be found on pages 41 – 59.

 

There will be no selection tests or interviews by the schools.

 

How will I know if my admission request has been successful? (Reception and Year 7)

You will receive a letter/e-mail to tell you whether your child has been given a place at the chosen school. If the application has been refused because the school has allocated up to the admission number, you have a right to appeal. Details of how to do this will be sent with the letter. You should use the timescales detailed in the letter and this document. Any appeals received after that date may be dealt with after those received by the deadline.

 

Withdrawal of a place

A place can be withdrawn by the LA if information is received that suggests the application no longer meets the oversubscription criteria it was originally assessed on. Any place approved on the basis of residence will be withdrawn if the pupil is no longer permanently resident at the address at the beginning of the school term to which the application relates.

 

The appeal process

The appeal will be heard by an independent appeal panel usually comprising of 3 or 5 members. The members are volunteers who are trained to undertake the role and usually comprise school governors, headteachers and lay persons. They will not be connected to the school which you are appealing for a place at or the school where you have been offered a place. The clerk to the panel is a representative from the Local Authority’s Legal Department and they take no part in the decision making. You will be given the opportunity to present your case and a representative from the Education Department will present the reasons why you have been refused the place. Once the appeal has been heard the panel will make their decision which is final. There is no further right of appeal regarding this decision.

 

For Reception and Year 7, multiple appeals for the same school may be heard as grouped appeals. Appeals for late applications will be held after the appeals for on time applications have been held.

 

If your appeal is unsuccessful, you will not be able to appeal for a place at the same school during the same academic year unless there has been a significant change in circumstances. These circumstances would need to be discussed with the School and Governor Team. However, parents are entitled to a new appeal in respect of a different school year e.g. if an appeal is lost for a place in Reception, parents can appeal the following year if their child is refused a place for Year 1. Similarly if an appeal is lost for a place in Year 7, parents can re-apply the following year for a place in Year 8 and appeal if their child is refused a place for Year 8. There are very few circumstances in which an independent panel can admit a pupil to an infant class if it has reached 30 pupils. The appeal can be upheld only if the appeal panel is satisfied that the decision was not one which a reasonable admission authority would make in the circumstances of the case, or that the child would have been offered a place if the admission arrangements had been properly implemented. This is because of the statutory class size limit of 30 pupils maximum in infant classes.

 

Parents who wish to appeal a decision to refuse a place can still accept a place at the alternative school offered. This will not impact on the appeal in any way and will ensure that their child has a school place confirmed in the event the appeal is not successful. If the place offered is refused it may then be offered to another pupil on that school’s waiting list.

 

Information providing the number of appeals held and the number of appeals that were successful for Reception and Year 7 September 2021 can be found below:

 

Reception and Year 7 (September 2021 Admission Rounds)

 

Information providing the number of appeals held and the number of appeals that were successful for the academic year 2020/2021 can be found below:

 

Waiting lists for pupils applying for Reception or Year 7 places

Waiting lists for all schools (with the exception of Voluntary Aided schools) are administered by the Local Authority. If you are unsuccessful in securing a place for Reception September 2022 or Year 7 September 2022 in your preferred school(s) as stated on the application form in the normal admission round then your child’s name will automatically be placed on the waiting list for that school(s). Accepting a place at another school will not affect your position on the waiting list. If a place in the preferred school(s) becomes available it will be allocated by the Local Authority in accordance with the oversubscription criteria, not in the order of the date which pupils’ names were placed on the list. Pupils whose parents appeal do not have priority over other pupils on the waiting list. Pupils’ names will remain on the waiting list for the whole academic year and will only be removed if they are successful at appeal or if a parent confirms in writing that they no longer wish their child’s/children’s name to remain on the waiting list. Parents wishing to be considered for a place for their child after this time will need to make a new application.

 

Applying for a school place mid-year (primary and secondary schools)

 

The Local Authority recognises that for some pupils, a move from one school to another during the middle of a term or school year can be particularly difficult and stressful for both the pupils themselves and their families. There may be a variety of reasons why you feel a mid-year move to a new school is the best option for your child.

 

Before you decide to request a transfer to another school, for reasons other than a house move you should consider your options very carefully and discuss your reasons and any issues with the headteacher of your child’s current school. A change of school does not always resolve a problem and in some circumstances a move can create difficulties particularly where a pupil is mid-way through examination studies i.e. during Years 10 and 11.

 

Many issues can be successfully resolved without the need for a change of school. We recommend you consider the following before you decide whether a school move is the right choice for your child:-

  • Have you brought any significant issues that your child is experiencing to the attention of the school? This will allow them the opportunity to look into matters and to try to resolve the difficulties.
  • Have you conducted sufficient research yourselves and are confident that the new school is able to meet the particular needs of your child?
  • Is the new school is able to offer the subject choices and courses that your child has been studying? This is particularly relevant for pupils in year 9 who are selecting their GCSE subject options, and more so for those wishing to move in years 10 and 11. Once GCSE courses have already started it is not always possible to continue studying the same range of subjects in another school, which could impact on the number of GCSEs exam passes that will be achievable following a change of school. There is also the possibility that even if the new school offers the required courses, they may not be in a position to accommodate your child if the courses are full. This could be particularly problematic in practical subjects such as Catering, Construction or Computing that rely on a certain number of work stations per pupil.
  • Have you considered how your child will travel to and from the new school on a daily basis?
  • Whether on balance, the time needed for your child to adapt to new surroundings, make new friends and settle into new routines is worth the upheaval associated with a school move? If after considering the points above you wish to pursue a school move for your child, you will need to complete an application form. You are invited to list up to 3 schools in order of preference, and fully complete all sections with relevant details.

 

If your first choice is oversubscribed and we are not able to allocate a place to your child we will consider your second and then your third preferences.

 

Normal admissions criteria will apply to each application.

 

If you move into the area during the school year or you want to transfer your child to another school during the school year you may wish to arrange to visit the proposed school to discuss the move and options available. If you decide to proceed with the transfer you will need to complete an application form and return it to the Admissions Team at the Civic Centre.

 

If you reside outside of the City and County of Swansea Local Authority, we strongly advise that you also make an application with your own Local Authority (the Local Authority to whom you pay your Council Tax) as, in the event we are unable to offer your child a place at a Swansea school(s) that you have made a preference for we will not offer your child an alternative Swansea school.

 

The application form can be accessed in the following ways:

  • Downloading a form from our website – this is the quickest option
  • Requesting one from the school you would like your child to attend
  • Visiting the Contact Centre in the Civic Centre, Swansea
  • Emailing Admissions@swansea.gov.uk to request a form
  • Telephoning the Admissions Team to request a form by post

 

If you have more than one child that requires a school place, please complete a separate application for each child.

 

Application forms are processed in date order within 15 school days or 28 calendar days (whichever is sooner) of the application being received by the Local Authority. If there is room in the appropriate year group, your child will be given a place. If the year group is full, i.e. they have admitted up to their admission number (AN) then you will be contacted in writing and told that the Local Authority is unable to give your child a place. You will be given the option to appeal against the decision not to award a place at the chosen school. Details of how to appeal will be sent with the letter. If you are not offered a place because the school you apply for is full then your child’s name will be placed on the waiting list and kept on the list for the remainder of the academic year. If any places become available while your child’s name is on the waiting list then the place will be offered to children using the oversubscription criteria. If you have any questions regarding the admissions process please contact the Admissions Team in the Civic Centre: Admissions@Swansea.gov.uk

 

 

Information about education services in Swansea

 

What if my child has special education needs?

If you think your child may have additional learning needs (ALN), you should talk to your child’s headteacher or the Additional learning Needs Coordinator (ALNCO) at the school. If your child is not yet in school, telephone 01792 636162. You may have already received advice from your health visitor or community paediatrician. Wherever possible pupils with additional learning needs are taught in their local mainstream catchment area school. Extra money is included in each school’s budget to help meet the needs of children with additional learning needs. Each school has an Additional Learning Needs Coordinator to provide extra help and advice. Educational psychologists and specialist teachers (who work in several schools) are also available to help the school. If your chid has significant needs they may be referred for a statutory assessment or to the Local Authority who will be asked to determine the nature of your child’s needs, which in turn may lead to a statement of special educational needs or a Local Authority Individual Development Plan (IDP). However, this is very rare, as most children with additional learning needs will have their needs met in their local school from the school’s resources. If your child does have a statement of special educational needs/ Local Authority Maintained IDP, the Local Authority will seek to ensure their needs are still met in their local mainstream school. Schools receive training on supporting learners with additional needs to ensure that they are able to support a wide range of needs. A few children have long-term, complex needs which are best met in a special school where additional specialist teaching, expertise and equipment are available. There are two special schools in Swansea. These are Ysgol Crug Glas and Ysgol Pen-y-bryn. Pupils can only attend these Special Teaching Facility’s (STFs) and special schools if they are placed there by the Local Authority.

 

If your child holds a statement of special educational need/ Local Authority Maintained IDP then their annual review in Year 5 will discuss secondary phase placement and the recommendations of this review will be considered by the Local Authority in the first term of Year 6. The preferred placement scheme does not apply to pupils with a statement of special educational needs/ LA maintained IDP. Parents are encouraged to express their preferences within the Person Centred Review and can seek support to do this by contacting the ALN Caseworker linked to their school or via the caseworker@swansea.gov.uk email address. The Education Department reserves the right to name a school which is not the catchment area school. If your child has a statement/ LA maintained IDP and you wish to change your child’s school for some reason, you need to put this request in writing to the Additional Learning Needs and inclusion Team in the Civic Centre asking them to amend the name of the school on your child’s statement. If you would like further information about provision, policy or procedures for children with special education needs/ additional learning needs, further information is available from the Additional Learning Needs Unit in the Civic Centre: ALNU@swansea.gov.uk

 

Is there specialist support available for behavioural difficulties in school?

In general, young people with social, emotional and behavioural difficulties are supported and managed within school by their mainstream teachers. In a small number of cases specialist input is needed. Schools can then call on the support of the educational psychologist or behaviour support teacher who will work with staff in the school to help resolve any difficulties. If, despite the additional support, the young person continues to behave in a particularly challenging way then the school can make a request for a place in Maes Derw, the pupil referral unit (PRU). Before being placed in the PRU, pupils will generally have had support from the educational psychologist and/or behaviour support teacher whilst in school. Not all pupils that present with social, emotional and behavioural difficulties have additional learning needs. Additional learning needs is decided when a learner has significant prolonged learning difficulties that require additional learning provision. Pupils placed in the PRU are expected to return to their mainstream school and their length of stay in the PRU varies. Referrals for PRU are made by the school to the Education Other Than At School (EOTAS) Panel or the Additional Learning Needs (ALN) Panel if the young person concerned is in receipt of a statement of special educational needs/ additional learning needs.

 

Is there any extra help for my child whose home language is not English or Welsh?

Yes, most schools have funding to develop their own provision for children whose home language is not English or Welsh. If you think your child might need help for learning English/Welsh as an additional language (EAL/WAL) you need to speak to your child’s school. If the school needs advice or guidance on how to support your child the school can contact EAL@swansea.gov.uk

 

How will my child get to school?

The Council provides home to school transport on the basis of its published Home to School Transport Policy. This is in accordance with the requirements of the Welsh Government’s Learner Travel (Wales) Measure 2008.

 

Free transport is provided for pupils who live two miles or more from their catchment area primary school or three miles or more from their catchment area secondary school. The distance is measured by the shortest available walking route in accordance with the Council’s Home to School Transport Policy, the Learner Travel (Wales) Measure 2008 and the Welsh Government’s Learner Travel – Statutory Provision and Operational Guidance (June 2014). Free transport is provided from the beginning of the school year in which pupils reach the age of five. Free Transport is not provided for younger/nursery aged children).

 

If you are applying for a place at a school that is not the designated school for your home address, the responsibility and the cost for getting your child to and from school lies with you as parent/carer. The local authority will not provide free home to school transport when a pupil does not attend their designated school. This also applies if a pupil is granted a place at a school which is not their designated catchment school as a result of a successful appeal. You can check the designated school for your home address by contacting education@swansea.gov.uk.

 

Pupils who qualify for free transport will be sent an application form in May/June for the academic year starting in September.

 

For children with statements of additional learning needs, the general transport policy described above applies. The Council will provide free transport for children with additional learning needs where they are placed by the Education Department at a mainstream school other than their local catchment school, at a specialist teaching facility other than at their local school, or in a special school, as long as they live 2 miles or more away in the case of primary pupils and 3 miles or more in the case of secondary school pupils. The local authority does have discretion to provide free home to school transport according to the nature of the additional learning needs of the child. If the Education Department feels that a child’s needs can be met at their local mainstream school, but the parents choose an alternative mainstream school, the parent is then responsible for any transport arrangements and costs.

 

You can get more information about school transport by ringing the Council’s Integrated Transport Unit on 01792 636347 or online from the Council’s School Transport web pages: www.swansea.gov.uk/schooltransport

 

The local authority is currently reviewing its school transport arrangements. Should any changes be proposed appropriate consultation will be undertaken and this booklet will be updated accordingly.

 

What is the Education Welfare Service?

The Education Welfare Service (EWS) supports the Local Education Authority (LEA) with statutory duties in ensuring that every child and young person in Swansea has access to appropriate and relevant educational provision which enables them to learn. Regular attendance at school is very important to make sure that children and young people get the best possible education. Each school has a named Education Welfare Officer (EWO). There is also a named EWO aligned to the Pupil Referral Units. EWS work with children and young people whose education is being affected by punctuality, irregular attendance, absence from school and wellbeing issues. Assessing problems and looking at solutions by working closely with schools, pupils, their parents and carers. EWO`s are very supportive and work from a preventative angle so every effort is made to avoid legal sanctions. EWO`s work hard to engage with children, young people and their families, to build positive working relationships in order to address any concerns and work with them to resolve issues rather than to take legal action.

 

However, EWS have the responsibility for ensuring regular school attendance and may use Fixed Penalty Notice and/or Court prosecution processes to support this. The service has allocated officers to undertake specific duties for Child Employment (CE), Elective Home Education (EHE) and Children Missing Education (CME).

 

Young people working while of school age

If your child wants to have any part-time work while still at school there are a number of rules that apply. These legal requirements ensure that young people are registered and licensed with the Local Authority’s Child Employment Officer and that they do not undertake work that could damage their health, place them in physical danger, or have an adverse effect on their education. The official date for leaving school is the last Friday in June in the school year in which the pupil is 16 years old.

 

Before this date young people over the age of 13 may apply for a work permit for part-time work. An application form must be completed and signed by the parents and the employer. If the type of work is suitable and the hours to be worked are within the stipulated limits, a work permit will be issued. For further information please contact Childemployment@swansea.gov.uk

 

Additional information can be found on the National Network for Child Employment and Entertainment (NNCEE) on www.nncee.org.uk

 

Useful contacts:

Education Welfare Service: Telephone: 01792 637648

Education Welfare Service: Educationwelfareservice@swansea.gov.uk

Child employment information: Childemployment@swansea.gov.uk

Elective Home Education: Electivehomeeducation@swansea.gov.uk

 

What if my child wants to be involved in entertainment productions?

Some children have the opportunity to take part in the world of entertainment such as on stage or in films and television. A licence is needed for this and as with part-time employment, there are conditions to follow. The person arranging the production is responsible for applying for a performance licence and this needs to be done at least 21 days before the first day of the performance. There is a section of the application form for the parent to complete and if your child is involved in an entertainment production you will need to make sure that a licence has been issued.

 

Licence application forms are available from the School and Governor Support Team. Contact ChildPerformanceLicence@Swansea.gov.uk.

 

Safeguarding

The Local Authority Education Department employs a full time Education Child Protection and Safeguarding Officer. The Officer provides advice, guidance and support on child protection and safeguarding matters for school staff, parents and other professionals and also provides training for school staff, education staff and governors. The officer also works closely with other agencies responsible for safeguarding including social services, police and health as part of an Integrated Safeguarding Hub. Each school has appointed a designated person – usually the headteacher in primary schools, with responsibility for child protection and safeguarding. Each school governing body has appointed a governor with responsibility for child protection and safeguarding.

 

The telephone number for the Education Child Protection and Safeguarding Officer is 01792 637148 / 07827 822700.

 

Will school meals be available for my child?

The primary school lunch consists of a freshly prepared two course meal with a drink and this is provided at every school. These meals meet the nutritional guidelines as required by the “The Healthy Eating in Schools (Nutritional Standards and Requirements) (Wales) Regulations 2013” and it is our aim to make these attractive and appetising to children.

 

There is a three weekly menu which is available on the Swansea Council website www.swansea.gov.uk/primaryschoolmeals at a price of £2.40 per day. Recent research suggests that eating healthily at regular times by combining a breakfast in the morning with a school lunch at midday can help children to learn better. Special dietary requirements can be catered for on request. All primary schools offer a cashless system via internet payment or pay-point at your local shop.

 

Secondary schools have cafeterias which presently provide meal deals that are available at the value of £2.40. Most schools have a biometric tilling system supported by a cashless system via internet payment.

 

Is my child entitled to a free school meal?

Pupils whose parents are in receipt of Universal Credit and have annualised net earnings of £7400 or less, Income Support, income-based Job Seeker’s Allowance, Child Tax Credit (with a taxable income of up to £16,190 pa and as long as they are not receiving Working Tax Credit), the guaranteed element of Pension Credit or income related Employment and Support Allowance are eligible for free school meals. Welsh Government also introduced new rules from April 2019 to protect those who were on Free School Meals on 1st April 2019.

 

Further information on free school meals and the protection criteria can be found via the details below:

Web: www.swansea.gov.uk/freeschoolmeals

Email: freeschoolmeals@swansea.gov.uk

Tel: 01792 635353

 

Breakfast clubs

The majority of primary schools in Swansea have free breakfast clubs that usually run for around half an hour prior to the start of the school day. Many schools also include some provision for childcare prior to the breakfast club and make a small charge for this service. You should contact your child’s school for details of opening times, charges and how to register.

 

School Visits

A charge is made for accommodation and food for children who take part in activities where they stay overnight. Schools also often request voluntary contributions for activities and day trips.

 

No charge is made for any agreed residential course or camp (which is part of the curriculum) for pupils whose parents receive Income Support, income-based Job Seeker’s Allowance, Child Tax Credit (with a taxable income of up to £16,190 pa and as long as you are not receiving Working Tax Credit), the guaranteed element of State Pension Credit or income related employment and support allowance.

 

If a pupil travels from home to an activity encouraged but not provided by the Education Department or school (for example work experience) you will be asked to pay the bus fares. You can find out what is provided free and when you will be expected to pay by getting details of these policies from the school, or the Education Department.

 

School uniform

The Welsh Government offer an annual School Uniform Grant to pupils who are eligible for free school meals (not those who are transitionally protected). In September 2021 this grant was available to children entering Reception, Year 1, Year 3, Year 5, Year 7, Year 8, Year 9, Year 10 and Year 11 in Swansea schools, as well as Looked After Children (LAC) from Reception upwards. If the grant is available in future years the council will contact eligible parents directly around June/July to advise them how to apply.

 

Further information is available here: www.swansea.gov.uk/schooluniformgrant

 

What examinations will my child take?

All secondary schools will give you details of their public examination results if you ask for them. All students have the entitlement to sit examinations, at the appropriate level, in subjects they study. The school will pay the examination fee when the pupil is sitting the exam for the first time. If a pupil misses an exam without a valid medical reason, then the parents of that pupil may be asked to pay the fee. If the pupil has been prepared for the exam somewhere else or chooses to take an exam which the school has not offered or recommended, then the parents of that pupil will be asked to pay the fee. You can obtain further information about the examination policy from the school.

 

School governors

Every school has a governing body which plays an important part in the life of the school. Governors have a responsibility for school improvement, school policies and the conduct of the school. They look after important matters such as the school’s finances and the appointment of staff. Governing bodies are made up of local people who are ready to give their time on a voluntary basis because of their interest in the school. They will include parents, people appointed by the Local Authority, teachers, the headteacher, business people and other members of the local community.

 

All newly appointed governors must attend a two hour induction course and also a two hour course on school performance data. In addition to this there is a training programme for governors on a range of subjects to help them fulfil their role effectively. The Local Authority provides this training programme for governors free of charge. If you are interested in finding out how to become a school governor, you should contact the School and Governor Support Team in the Civic Centre - schoolandgovernorunit@swansea.gov.uk.

 

Careers information and guidance

As pupils enter the crucial years for career decisions – Years 9, 11, 12 and 13, Careers Wales will be available to help parents as well as pupils. They can also arrange for parents to attend a careers interview, either with your child or separately. Careers Advisers also attend parents’ evenings and careers events at school or college, and parents are welcome to visit them at one of their careers centres. While at school or college they will offer pupils/students group talks on career related topics and individual interviews to discuss their options and career ideas. Careers Wales is also able to offer Careers Information, Advice, Guidance & Coaching in person, via video or over the phone.

 

Further information and advice is available from; Swansea Careers Centre, Grove House, Grove Place, Swansea, SA1 5DF, Tel: 0800 028 4844 or www.careerswales.gov.wales.

 

What education is available when my child is over 16?

A wide range of courses are available for students who wish to stay on in full time education after their 16th birthday. Students may choose to continue their studies in a secondary school with a sixth form or a Further Education (FE) college. The Swansea schools with sixth forms are Bishop Gore Comprehensive School, Bishop Vaughan Catholic School, Gowerton Comprehensive School, Morriston Comprehensive School and Olchfa Comprehensive School.

 

Both Ysgol Gyfun Gymraeg Bryn Tawe and Ysgol Gyfun Gwyr offer sixth form provision through the medium of Welsh. The FE college, Gower College Swansea, is independent of the Local Authority.

 

Can my child get financial assistance if he/she goes into further or higher education?

Education Maintenance Allowance An Education Maintenance Allowance funded by the Welsh Government is available for students on full time post-16 courses in sixth forms or Gower College Swansea. Families on low income are able to apply for the grant and a maximum of up to £30 per week, payable fortnightly, can be paid to eligible students. General information about the scheme and necessary application packs should be available in school or college. Alternatively you can contact the Student Finance Wales contact centre direct on 0300 200 4050 or via www.studentfinancewales.co.uk by selecting the school/college option.

 

Student Finance Wales

Students from low income households and aged 19 or older may be eligible for a Welsh Government Learning Grant Further Education (WGLG FE) (previously known as Assembly Learning Grant FE) for full and part-time courses in sixth form and tertiary colleges. You can get all the information you need directly from your college or by contacting the Student Finance Wales contact centre direct on 0300 200 4050 or via www.studentfinancewales.co.uk and selecting the school/college option.

 

What can I do if I have a complaint or if I am not satisfied with my child’s education?

Every attempt is made by schools to discuss and resolve difficulties and complaints made by parents. First, make an appointment and go to talk to your child’s headteacher about the problem. Most concerns can be resolved by doing this. However, if your complaint has not been resolved you can ask for a copy of the school complaints policy. All schools have a written complaints policy which will explain how to pursue any unresolved complaint. If you have a query about the procedure to be followed contact School and Governor Support Team schoolandgovernorunit@swansea.gov.uk.

 

What can I do if the information I want is not in this booklet?

If you want any further information or advice, speak to the headteacher of the school or contact the Education Department at the Civic Centre on 01792 636000.

 

English medium comprehensive schools and their partner primary schools

 

** Depending on address. Contact admissions@swansea.gov.uk for confirmation.

 

Roman Catholic comprehensive schools and their partner primary schools

 

Welsh Medium School Catchments

Changes to Welsh Medium school catchment areas were implemented in September 2021 and the catchment school for your home address may have changed. To check the designated Welsh Medium catchment area school for your home address, please contact Admissions@swansea.gov.uk

 

If you are applying for a place at a school that is not the designated school for your home address, the responsibility and the cost for getting your child to and from school lies with you as parent/carer. The local authority will not provide free home to school transport when a pupil does not attend their designated school. This also applies if a pupil is granted a place at a school which is not their designated catchment school as a result of a successful appeal.

 

Welsh medium comprehensive schools and their partner primary schools

 

Welsh-medium school catchment areas are made up from a number of English-medium school catchment areas.

 

** Depending on address. Contact admissions@swansea.gov.uk for confirmation.

 

Changes to Welsh-medium Catchment Areas that were implemented in September 2021

The following changes were implemented in September 2021:

 

To check the designated Welsh Medium catchment area school for your home address, please contact Admissions@swansea.gov.uk

 

 

School details:

The following tables provide a range of useful information about schools in the City and County of Swansea.

 

Abbreviations

EMEnglish Medium
WMWelsh Medium
ANAdmission Number

 

Number on roll - count of full time plus part time pupils as per Welsh Government Pupil level Annual School Census (PLASC) April 2021

 

Applications received during admission round – number of applications submitted for Reception and Year 7 within the published deadlines (1st, 2nd and 3rd preferences).

 

IMPORTANT INFORMATION:

Please be aware that the capacity of nursery is only an indication of the number of places available. There is no fixed admission number for nursery classes and the number of places available each year will be dependent on a range of factors and determined following consideration of all relevant issues.

 

The total capacity number is an indication of the number of places available across the whole school. For entry into a specific year group the admission number is the important factor and should be the number taken into account when places are allocated.

 

All schools in Swansea are day schools. There are no boarding schools.

 

 

 

 

ADMISSION ARRANGEMENTS 2022-2023

(Nursery classes based at local authority schools)

 

The local authority, the LA, is the admitting authority for all community schools (schools funded and maintained entirely by LAs) in the area.

 

The LA has agreed that schools will undertake the administration of nursery applications on behalf of the LA.

 

Admission to nursery classes

Parents/carers who require a place in a nursery class will be required to submit an admission application.

 

Parents/carers can either apply on-line for a place at the catchment school or express a preference for a placement at an alternative school. Support can be provided for parents who need assistance if necessary. Requests for places will be granted unless to do so would prejudice the provision of efficient education or the efficient use of resources.

 

There is no right of appeal following the refusal of an application for a place in a nursery class.

 

The number of nursery places available may differ to the admission number for the rest of the year groups within a school (Reception to Year 6)

 

(a) Oversubscription Criteria – nursery classes in Community Schools

If more applications have been received for any school than there are places available, the following order of priority will apply:

 

1. Children who are in the care of a local authority i.e. looked after children (LAC), or previously looked after*.

2. Children who live within the school’s defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

3. Children who have a brother or sister of statutory school age attending the school at the date of their admission***. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

4. Other children for whom a place has been requested for whom criteria 1 to 3 above do not apply. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

 

* Looked After Child (LAC) / Previously Looked After Children – a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school. Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013). Evidence will need to be provided for all LAC criteria applications.

 

** The measurements will be taken from outside the entrance to the property (house or flat) to the nearest official school entrance. The local authority GIS computer programme is used when undertaking the measurement.

 

*** A brother or sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible children are twins/triplets then the LA will admit both/all children. Statutory school age is defined as pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

Children who have a Statement of Special Educational Needs

The oversubscription criteria does not apply to pupils for whom the LA holds a Statement of Special Educational Needs although the rights of parents to be involved in the placement of their child are protected in law. The LA in consultation with Parents/carers and schools will determine the school at which education is to be provided. The LA reserves the right to name a school which is not the catchment area school.

 

Schools have a duty to admit children with a Statement of Special Educational Needs who have been placed in a school by the LA and these pupils are counted towards the number admitted up to the admission number unless they are placed in a Special Teaching Facility with planned places.

 

Please note that the information contained in this publication is correct at the time of going to print, but subject to change based on new guidance / legislation being issued which was not available when published.

 

Voluntary Aided Schools (church schools - Roman Catholic, Church in Wales)

Requests for admission to voluntary aided schools will be determined by reference to admission criteria set by the governing Body. (The governing bodies of Voluntary Aided Schools are responsible for determining their own admission arrangements).

 

(b) Admission Procedures – nursery places in Community Schools

Parents/carers can apply for a place for their child at the catchment school or state a preference for an alternative placement using the admission application.

 

Requests for admission will be granted provided there are places available. Where admission requests exceed the number of places available, places will be allocated in accordance with the LAs oversubscription criteria.

 

The main residential address should be used when applying. Addresses which have restrictions on occupancy (such as chalets or caravans on holiday parks with seasonal restrictions on occupancy) cannot be used as a permanent address.

 

Children attending the nursery class of a school will not have an automatic right of admission to full time education at the same school. Parents/carers will need to apply for a place along with other applicants at the appropriate time. There is no guarantee of a catchment place. Attending the nursery at any school does not guarantee a place in the reception class.

 

Admissions will not be determined on the basis of selection criteria involving the sitting of tests, viewing of school reports, or interviewing pupils with or without parents/carers for the purpose of assessing ability or aptitude.

 

Parents/Carers who reside outside of the City and County of Swansea Local Authority should also make an application with their own Local Authority (the Local Authority to whom they pay Council Tax) as, in the event the school(s) applied for in Swansea are oversubscribed the LA will be under no duty to offer a place at an alternative Swansea school.

 

Withdrawal of a place

A place can be withdrawn by the LA if information is received that suggests the application no longer meets the oversubscription criteria it was originally assessed on. Any place approved on the basis of residence will be withdrawn if the pupil is no longer permanently resident at the address at the beginning of the school term to which the application relates.

 

Waiting Lists

The LA, as the admitting authority, maintains waiting lists for oversubscribed schools. For all admissions, where parents/carers are refused a place for their child/children they are automatically placed on the waiting list. Pupils names will remain on the waiting list for the whole academic year and will only be removed if a parent/carer confirms in writing that they no longer wish their child/rens’ name to remain on the waiting list. If a place becomes available it will be allocated by the LA in accordance with the oversubscription criteria.

 

The LA will be under no duty to comply with preference expressed otherwise than in accordance with its arrangements.

 

ADMISSION ARRANGEMENTS 2022-2023 (Reception)

 

The local authority, the LA, is the admitting authority for all community schools (schools funded and maintained entirely by LAs) in the area.

 

Each child about to commence full time education will be invited to apply for a place at a school maintained by the LA.

 

Parents/carers can either apply on-line for a place at the catchment school or express a preference for a placement at an alternative school. Support can be provided for parents who need assistance if necessary. Requests for a place will be granted unless to do so would:

  • prejudice the provision of efficient education or the efficient use of resources, and
  • for voluntary aided schools, be incompatible with the admission arrangement agreed between the governing body and the LA.

 

Those parents who apply on time for a place at any school will be given priority over those who have not.

 

(a) Admission Limits – Community Schools

All schools must admit up to their admission number in the year of entry (i.e. Reception classes in primary schools). In the year of entry a child will be refused a place once the admission number has been reached. Parents/carers who are refused a place at the school must be given right of appeal.

 

The admission number applies to all year groups (except nursery).

 

(b) Oversubscription Criteria – Community Schools

If more applications have been received for any school than there are places available, the following order of priority will apply:

 

5. Children who are in the care of a local authority i.e. looked after children (LAC), or are previously looked after*.

6. Children who live within the school’s defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

7. Children who have a brother or sister of statutory school age attending the school at the date of their admission.*** If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

8. Other children for whom a place has been requested for whom criteria 1 to 3 above do not apply. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**

 

* Looked After Child (LAC) / Previously Looked After Children – a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school. Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013). Evidence will need to be provided for all LAC criteria applications.

 

**The measurements will be taken from outside the entrance to the property (house or flat) to the nearest official school entrance. The local authority GIS computer programme is used when undertaking the measurement.

 

***A brother or sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible children are twins/triplets then the LA will admit both/all children. Statutory school age is defined as pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

The LA will not provide transport or make any contribution towards transport costs for children admitted from outside the school’s defined catchment area. However, if the catchment area school is full in the year group, transport will be provided to the nearest school with room if that school is more than 2 miles from the home address.

 

Children who have a Statement of Special Educational Needs

The oversubscription criteria does not apply to pupils for whom the LA holds a Statement of Special Educational Needs although the rights of parents to be involved in the placement of their child are protected in law. The LA in consultation with Parents/carers and schools will determine the school at which education is to be provided. The LA reserves the right to name a school which is not the catchment area school.

 

Schools have a duty to admit children with a Statement of Special Educational Needs who have been placed in a school by the LA and these pupils are counted towards the number admitted up to the admission number unless they are placed in a Special Teaching Facility with planned places.

 

Please note that the information contained in this publication is correct at the time of going to print, but subject to change based on new guidance / legislation being issued which was not available when published.

 

Voluntary Aided Schools (church schools - Roman Catholic, Church in Wales)

Requests for admission to voluntary aided schools will be determined by reference to admission criteria set by the governing Body. (The governing bodies of Voluntary Aided Schools are responsible for determining their own admission arrangements).

 

(c) Admission Procedures – Community Schools

Parents/carers will be asked to apply on line for a place for their child at the catchment school or to state a preference for an alternative placement using the admission application.

 

Requests for admission will be granted provided there are places available. Where admission requests exceed the number of places available, as determined by the published admission number, applications will be allocated by applying the LAs oversubscription criteria.

 

The main residential address should be used when applying. Addresses which have restrictions on occupancy (such as chalets or caravans on holiday parks with seasonal restrictions on occupancy) cannot be used as a permanent address.

 

Children attending the nursery class of a school will not have an automatic right of admission to full time education at the same school. Parents/carers will need to apply for a place along with other applicants. There is no guarantee of a catchment place.

 

Attending the nursery at any school does not guarantee a place in the reception class.

 

Although the LA permits pupils to start reception full time at the start of the academic year in which they become five, the law does not require a child to start school until the start of term following the child’s fifth birthday. Therefore, if the parent of a reception age child wishes to defer entry until later in the school year a place must be allocated to this child and this place is not available to be offered to another child. Entry cannot however be deferred beyond the beginning of the term after the child’s fifth birthday nor beyond the academic year for which the original application was accepted.

 

Requests for admission to reception submitted on or before the administrative closing date, 26 November 2021 will be processed collectively and places allocated according to the above oversubscription criteria. In this respect, no advantage shall be gained from the early submission of an admission request. Requests submitted after the closing date will be treated as late applications.

 

For requests to change a school preference after the published closing date for applications or after an offer of a place has been made on the statutory offer day, a new application will need to be submitted. A new application made will be a late application and will supersede any earlier applications received and any offers that were previously made would no longer be available.

 

Admissions will not be determined on the basis of selection criteria involving the sitting of tests, viewing of school reports, or interviewing pupils with or without parents/carers for the purpose of assessing ability or aptitude.

 

The LA will be under no duty to comply with preference expressed otherwise than in accordance with its arrangements. Parents/carers who have applied by the 26 November 2021 will be advised whether they have been allocated a place by the 19 April 2022.

 

Parents/Carers who reside outside of the City and County of Swansea Local Authority should also make an application with their own Local Authority (the Local Authority to whom they pay Council Tax) as, in the event the school(s) applied for in Swansea are oversubscribed the LA will be under no duty to offer a place at an alternative Swansea school.

 

Late Applications

Requests submitted after the published closing date will not be considered until after all on time applications received have been allocated and offered their places on the statutory offer day. Where there are more late applications for a school than there are places available the applications will be considered in line with the oversubscription criteria. Appeals for late applications may be held after the appeals for on time applications have been held.

 

Right of Appeal

Parents/carers will be informed, in writing, as to whether their application has been successful. Where their application has been refused parents/carers will be informed in writing that they have right of appeal to an independent appeal panel. If they exercise that right, the appeal must be forwarded to the School and Governor Team at the Civic Centre by 13 May 2022 (for applications that were received on time). The appeal will be considered by an independent appeal panel of 3 or 5 people comprising lay members, and persons with experience in education.

 

Please note: Because of the statutory class size maximum of 30, there are very restricted circumstances in which an appeal for a place in an infant class (Reception, Year 1 and Year 2) can be successful. The restricted circumstances are outlined in Annex C – point C.4 of the Welsh Governments School Admission Appeals Code – document no: 007/2013.

 

Withdrawal of a place

A place can be withdrawn by the LA if information is received that suggests the application no longer meets the oversubscription criteria it was originally assessed on. Any place approved on the basis of residence will be withdrawn if the pupil is no longer permanently resident at the address at the beginning of the school term to which the application relates.

 

Waiting Lists

The LA, as the admitting authority, maintains waiting lists for oversubscribed schools. For all admissions, where parents/carers are refused a place for their child/children they are automatically placed on the waiting list and an opportunity to meet with an independent appeal panel is offered. Pupils names will remain on the waiting list for the whole academic year and will only be removed if they are successful at appeal or if a parent confirms in writing that they no longer wish their child/ren’s name to remain on the waiting list. If a place becomes available it will be allocated by the LA in accordance with the oversubscription criteria. The LA will be under no duty to comply with preference expressed otherwise than in accordance with its arrangements.

 

 

ADMISSION ARRANGEMENTS 2022-2023 (Year 7)

 

The local authority, the LA, is the admitting authority for all community schools (schools funded and maintained entirely by LAs) in the area.

 

Each child about to transfer from primary to secondary education will be invited to apply for a place at a school maintained by the LA.

 

Parents/carers can either apply on-line for a place at the catchment school or express a preference for a placement at an alternative school. Support can be provided for parents who need assistance if necessary. Requests for a place will be granted unless to do so would:

  • prejudice the provision of efficient education or the efficient use of resources, and 
  • for voluntary aided schools, be incompatible with the admission arrangement agreed between the governing Body and the LA.

 

Those parents who apply on time for a place at any school will be given priority over those who have not.

 

(a) Admission Limits – Community Schools

Availability of places is determined by reference to the school’s admission number. Schools must admit up to the admission number in the year of entry (i.e. Year 7 in secondary school) and must not exceed this number. Parents/carers who are refused a place at the school must be given right of appeal.

 

The admission number applies to all year groups.

 

(b) Oversubscription Criteria – Community Schools

If more applications have been received for any school than there are places available, the following order of priority will apply:

 

1. Children who are in the care of a local authority i.e. looked after children (LAC) or previously looked after*.

2. Children who live within the school’s defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

3. Children who have a brother or sister of statutory school age attending the school at the date of their admission***. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

4. Children attending a designated partner primary school but who live outside the catchment area of that school. Attending a partner primary school does not guarantee a place in the associated secondary school. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

5. Other children for whom criteria 1 to 4 above do not apply. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

 

* Looked After Child (LAC) / Previously Looked After Children – a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school. Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013). Evidence will need to be provided for all LAC criteria applications.

 

**The measurement will be taken from outside the entrance to the property (house or flat) to the nearest official school entrance. The local authority GIS computer programme is used when undertaking the measurement.

 

***A brother or a sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible children for that place are twins/triplets, the LA will admit both/all children. Statutory school age is defined as pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

The LA will not provide transport or make any contribution towards transport costs for children admitted from outside the school’s defined catchment area. However, if the catchment area is full in the year group, transport will be provided to the nearest school with room if that school is more than 3 miles walking distance from the home address.

 

Children who have a Statement of Special Educational Needs

The oversubscription criteria does not apply to pupils for whom the LA holds a Statement of Special Educational Needs although the rights of parents to be involved in the placement of their child are protected in law. The LA in consultation with Parents/carers and schools will determine the school at which education is to be provided. The LA reserves the right to name a school which is not the catchment area school.

 

Schools have a duty to admit children with a Statement of Special Educational Needs who have been placed in a school by the LA and these pupils are counted towards the number admitted up to the admission number unless they are placed in a Special Teaching Facility with planned places.

 

Please note that the information contained in this publication is correct at the time of going to print, but subject to change based on new guidance / legislation being issued which was not available when published.

 

Voluntary Aided Schools (church schools - Roman Catholic, Church in Wales)

Requests for admission to voluntary aided schools will be determined by reference to admission criteria set by the governing g body. (The governing bodies of Voluntary Aided Schools are responsible for determining their own admission arrangements).

 

(c) Admission Procedures – Community Schools

Parents/carers will be asked to apply on line for a place for their child at the catchment school or to state a preference for an alternative placement using the admission application.

 

Requests for admission will be granted provided there are places available as determined by the published admission number. Where admission requests exceed the number of places available, places will be allocated by applying the LAs oversubscription criteria.

 

The main residential address should be used when applying. Addresses which have restrictions on occupancy (such as chalets or caravans on holiday parks with seasonal restrictions on occupancy) cannot be used as a permanent address.

 

Attending a partner primary school does not guarantee a place in the associated secondary school.

 

Applications for admission to the relevant age group (i.e. the age group at which children are normally admitted to the school) submitted on or before the administrative closing date, 26 November 2021 will be processed collectively. In this respect, no advantage shall be gained from the early submission of an admission request. Requests submitted after the closing date will be treated as late applications.

 

For requests to change a school preference after the published closing date for applications or after an offer of a place has been made on the statutory offer day, a new application will need to be submitted. A new application made will be a late application and will supersede any earlier applications received and any offers that were previously made would no longer be available.

 

Admissions will not be determined on the basis of selection criteria involving the sitting of tests, viewing of school reports, or interviewing pupils with or without parents/carers for the purpose of assessing ability or aptitude.

 

The LA will be under no duty to comply with preference expressed otherwise than in accordance with its arrangements. Parents/carers who have applied by the 26 November 2021 will be advised whether they have been allocated a place on the 1 March 2022.

 

Parents/Carers who reside outside of the City and County of Swansea Local Authority should also make an application with their own Local Authority (the Local Authority to whom they pay Council Tax) as, in the event the school(s) applied for in Swansea are oversubscribed the LA will be under no duty to offer a place at an alternative Swansea school.

 

Late Applications

Requests submitted after the published closing date will not be considered until after all on time applications received have been allocated and offered their places on the statutory offer day. Where there are more late applications for a school than there are places available the applications will be considered in line with the oversubscription criteria. Appeals for late applications may be held after the appeals for on time applications have been held.

 

Withdrawal of a place

A place can be withdrawn by the LA if information is received that suggests the application no longer meets the oversubscription criteria it was originally assessed on. Any place approved on the basis of residence will be withdrawn if the pupil is no longer permanently resident at the address at the beginning of the school term to which the application relates.

 

Right of Appeal

Parents/carers will be informed, in writing, as to whether their application has been successful. Where their application has been refused parents will be informed in writing that they have right of appeal to an independent appeal panel. If they exercise that right, the appeal must be forwarded to the School and Governor Team at Civic Centre by 25 March 2022 (for applications that were received on time). The appeal will be considered by an independent appeal panel of 3 or 5 people comprising lay members, and persons with experience in education.

 

Waiting Lists

The LA, as the admitting authority, maintains waiting lists for oversubscribed schools. For all admissions, where parents/carers are refused a place for their child/children they are automatically placed on the waiting list and an opportunity to meet with an Independent Appeal Panel is offered. Pupils names will remain on the waiting list for the whole academic year and will only be removed if they are successful at appeal or if a parent confirms in writing that they no longer wish their child/ren’s name to remain on the waiting list. If a place becomes available it will be allocated by the LA in accordance with the oversubscription criteria.

 

The LA will be under no duty to comply with preference expressed otherwise than in accordance with its arrangements.

ADMISSION ARRANGEMENTS 2022-2023 (In Year Transfer)

 

The local authority, the LA, is the admitting authority for all community schools (schools funded and maintained entirely by LAs) in the area.

 

Admission to Community Schools – (Primary and Secondary)

Parents/carers who require a school place will be required to submit an admission application. Parents/carers can either apply on-line for a place at the catchment school or express a preference for a placement at an alternative school. Support can be provided for parents who need assistance if necessary. Requests will be granted unless to do so would:

  • prejudice the provision of efficient education or the efficient use of resources, and
  • for voluntary aided schools, be incompatible with the admission arrangement agreed between the governing body and the LA.

 

(a) Admission Limits – Community Schools

Availability of places is determined by reference to the school’s admission number. A child will be refused a place once the admission number has been reached. Parents/carers who are refused a place at the school must be given right of appeal (there is no right of appeal for nursery).

 

The admission number applies to all year groups. These arrangements apply to pupils transferring in years reception to year 11.

 

(b) Oversubscription Criteria – Community Schools

If more applications have been received for any school than there are places available, the following order of priority will apply:

 

1. Children who are in the care of a local authority i.e. looked after children (LAC), or are previously looked after*.

2. Children who live within the school’s defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

3. Children who have a brother or sister of statutory school age attending the school at the date of their admission.*** If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

4. Children attending a designated partner primary school but who live outside the catchment area of that school. Attending a partner primary school does not guarantee a place in the associated secondary school. If there are more applications than places, places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**.

5. Other children for whom a place has been requested for whom criteria 1 to 4 above do not apply. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority**

 

* Looked After Child (LAC) / Previously Looked After Children – a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school. Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013). Evidence will need to be provided for all LAC criteria applications.

 

**The measurements will be taken from outside the entrance to the property (house or flat) to the nearest official school entrance. The local authority GIS computer programme is used when undertaking the measurement.

 

***A brother or sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible children are twins/triplets then the LA will admit both/all children. Statutory school age is defined as pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

The LA will not provide transport or make any contribution towards transport costs for children admitted from outside the school’s defined catchment area. However, if the catchment area school is full in the year group, transport will be provided to the nearest school with room if that school is more than 2 miles for primary or 3 miles for secondary from the home address.

 

Children who have a Statement of Special Educational Needs

The oversubscription criteria does not apply to pupils for whom the LA holds a Statement of Special Educational Needs although the rights of parents to be involved in the placement of their child are protected in law. The LA in consultation with Parents/carers and schools will determine the school at which education is to be provided. The LA reserves the right to name a school which is not the catchment area school.

 

Schools have a duty to admit children with a Statement of Special Educational Needs who have been placed in a school by the LA and these pupils are counted towards the number admitted up to the admission number unless they are placed in a Special Teaching Facility with planned places.

 

Please note that the information contained in this publication is correct at the time of going to print, but subject to change based on new guidance / legislation being issued which was not available when published.

 

Voluntary Aided Schools (church schools - Roman Catholic, Church in Wales)

Requests for admission to voluntary aided schools will be determined by reference to admission criteria set by the governing body. (The governing bodies of Voluntary Aided Schools are responsible for determining their own admission arrangements).

 

(c) Admission Procedures – Community Schools

Parents/carers will be asked to apply for a place for their child at the catchment school or to state a preference for an alternative placement using the admission application.

 

Requests for admission will be granted provided there are places available. Where admission requests exceed the number of places available, as determined by the published admission number, applications will be allocated by applying the LAs oversubscription criteria.

 

The main residential address should be used when applying. Addresses which have restrictions on occupancy (such as chalets or caravans on holiday parks with seasonal restrictions on occupancy) cannot be used as a permanent address.

 

Children attending the nursery class of a school will not have an automatic right of admission to full time education at the same school. Parents/carers will need to apply for a place along with other applicants at the appropriate time.

 

Attending the nursery at any school does not guarantee a place in the reception class.

 

Attending a partner primary school does not guarantee a place in the associated secondary school.

 

There is no guarantee of a place at a school even if you move into the catchment area for a school.

 

Admissions will not be determined on the basis of selection criteria involving the sitting of tests, viewing of school reports, or interviewing pupils with or without Parents/carers for the purpose of assessing ability or aptitude.

 

Parents/Carers who reside outside of the City and County of Swansea Local Authority should also make an application with their own Local Authority (the Local Authority to whom they pay Council Tax) as, in the event the school(s) applied for in Swansea are oversubscribed the LA will be under no duty to offer a place at an alternative Swansea school.

 

Right of Appeal

Parents/carers will be informed, in writing, as to whether their application has been successful. Where their application has been refused parents/carers will be informed in writing that they have right of appeal to an independent appeal panel (there is no right of appeal for nursery). If they exercise that right, the appeal must be forwarded to the School and Governor Team at the Civic Centre. The appeal will be considered by an independent appeal panel of 3 or 5 people comprising lay members, and persons with experience in education.

 

Please note: Because of the statutory class size maximum of 30, there are very restricted circumstances in which an appeal for a place in an infant class (Reception, Year 1 and Year 2) can be successful. The restricted circumstances are outlined in Annex C – point C.4 of the Welsh Governments School Admission Appeals Code – document no: 007/2013.

 

Waiting Lists

The LA, as the admitting authority, maintains waiting lists for oversubscribed schools. For all admissions, where parents/carers are refused a place for their child/children they are automatically placed on the waiting list and an opportunity to meet with an independent appeal panel is offered (there is no right of appeal for nursery). Pupils names will remain on the waiting list for the whole academic year and will only be removed if they are successful at appeal or if a parent confirms in writing that they no longer wish their child/ren’s name to remain on the waiting list. If a place becomes available it will be allocated by the LA in accordance with the oversubscription criteria.

 

The LA will be under no duty to comply with preference expressed otherwise than in accordance with its arrangements.

Admissions to Sixth Form - Criteria for Entry

 

Application Closing Date

Pupils can apply for a place at a sixth form at a Swansea school in the spring term prior to them seeking a place for the following September. Closing dates for applications will be determined by individual schools.

 

Provisional Offer

Pupils will be offered a provisional place. This provisional place will be subject to achieving certain specified entry qualifications as published by each individual school. For further information on specific entry qualifications contact the school directly.

 

GCSE/Equivalent Results

When GCSE grades are published i.e. the third Thursday in August ordinarily, it will be necessary for individual pupils to contact the school of choice to confirm grades at GCSE or equivalent examination results.

 

Choice of Subjects

Pupils who have achieved satisfactory grades at GCSE or equivalent will be given a firm offer of a place in the sixth form at the school of choice where places are available. It must be noted, however, that it may not be possible to study all the chosen subjects at the school of choice. It may be necessary for students to link with a sixth form at another school to pursue some subject choices.

 

Students who have achieved satisfactory grades at GCSE or equivalent but are unable to study all subject choices at the school of choice can be offered an alternative choice of subjects being taught at the particular premises. Alternatively, these students can seek a place at an alternative venue i.e. another Swansea school sixth form or Gower College.

 

Pupils will not be required to sit an entrance interview.

 

Admission Limits – Sixth Forms

All school sixth forms can admit up to their admission number subject to students achieving the entry requirement specified by the school (details are available from individual schools). Parents and pupils who are refused a place at the school sixth form must be given the right of appeal.

 

Admission Arrangements

The arrangements for admission into Year 12 and 13 for maintained community schools are delegated to the establishments directly. Details on admission arrangements for Voluntary Aided Schools may be obtained directly from the establishments concerned and will form part of their admissions policies.

 

Waiting List

If a school sixth form is over-subscribed and the school cannot meet the demand for courses a waiting list will be maintained. Applicants who have met the entry criteria (see above) but who have been refused a place due to the limit on places available will be offered an opportunity to put their name on a waiting list. In the event that a place/s become/s available, pupil/s whose name/s are on the waiting list will be offered a place in accordance with the oversubscription criteria (see below).

 

Oversubscription Criteria

For pupils who achieve the specified entry qualifications, where more applications have been received for any school sixth form than there are places available, the following order of priority will apply:

 

1. Pupils who are looked after by a local authority (LAC) or are previously looked after*.

2. Pupils who live within the school’s defined catchment area. There is no guarantee of a catchment place. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority.**

3. Pupils who have a brother or sister of statutory school age attending the school at the date of their admission ***. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority **

4. Pupils who attended the school in year 11 but who live outside the catchment area of that school. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority.**

5. Other pupils for whom a place has been requested for whom criteria 1 to 4 above do not apply. If there are more applications than places, the places will be allocated in distance order with those living nearest (shortest available walking route) receiving priority.**

 

* Looked After Child (LAC) / Previously Looked After Children – a looked after child refers to a child who is looked after by a local authority in England or Wales, (as defined by Section 22 of the Children Act 1989 and Section 74 of the Social Services and Wellbeing [Wales] Act 2014) at the time the application to a school is made and who the Local Authority has confirmed will still be looked after at the time of admission to the school. Previously looked after children: looked after children who cease to be so because they were adopted or became subject to a residence order, or special guardianship order immediately following having been looked after (as defined by the Welsh Government School Admissions Code document no. 005/2013). Evidence will need to be provided for all LAC criteria applications.

 

**All distances are measured electronically taking the distance from home to school by the shortest available walking route. The measurements will be taken from outside the entrance of the property (house or flat) to the nearest official school entrance.

 

***A brother or sister will be defined as a natural or legally adopted child of either parent living at the same address. In any circumstances in which there is one place available and the next eligible pupils are twins/triplets then the LA will admit both/all pupils. Statutory school age is defined as pupils who are between age 5 and 16 (i.e. pupils in any year group between and including Reception to Year 11).

 

NOTE: Pupils with Statements of Special Educational Needs may transfer to sixth forms in Swansea schools. The decision to transfer is made by the local authority in consultation with the relevant school. Please note that the information contained in this publication is correct at the time of going to print, but subject to change based on new guidance / legislation being issued which was not available when published.

CHRISTCHURCH CHURCH IN WALES V. A. SCHOOL - ADMISSIONS POLICY 2022-2023

 

Christchurch Church in Wales Voluntary Aided School accepts pupils between the ages of 3 and 11 years of age.

 

As a Church in Wales Aided School, the Governing Body of the School is responsible for the admission of pupils. Admission forms can be obtained from the School. The timescale of the Local Authority (LA) admission timetable is followed for the handing out, consideration period and return of these forms.

 

The School Standards and Framework Act 1998 requires LA’s and Governing Bodies to admit pupils up to the school’s admission number which is 16.

 

The school will consider late applications in cases where a viable reason is given. These include when a single parent has been ill for some time, or a family has just moved into the area, or is returning from abroad provided applications are received before offers of places are made.

 

Parents will be receive written notification of all admission applications

 

Pupils are admitted to the Nursery, which is part of our Early Years class the day following their third birthday. Nursery is a statutory provision; however, it is not compulsory education. Admission to Nursery does not guarantee admission to Reception; if a child has a place in our Nursery the appropriate application form for admission into Reception must be submitted within the prescribed timescale of the annual admissions round.

 

Pupils are admitted to Reception in the academic year in which they are five i.e. any child who attains the age of four by 31st August can be admitted in September.

 

“Looked after children” are a priority. In the case of oversubscription the Governors will admit pupils best satisfying the legal requirements and current legislation.

 

Children from the Gypsy traveller community or travelling groups will be treated in accordance with Welsh Assembly Government Circular No: 003/2008 ‘Moving Forward - Gypsy Traveller Education’.

 

The school will not discriminate between boys and girls, or against applicants on the basis of race, colour, nationality or national or ethnic origin.

 

The Admission number for the school is: 16

 

Oversubscription Criteria

The Governors have agreed that in the event that the number of applications exceeds the number of places available, then the following criteria will be applied in the order set out below, to decide which pupils to admit.

 

1) Looked after children who are baptised members of the Church in Wales

2) Other looked after children

3) Children whose parent/s are active practising communicant members of the Anglican church.

a. Benefice of St. Mary’s, Swansea.

b. of churches/parishes in the Archdeaconry of Gower.

4) Children who have a sibling who is a pupil registered at the school on the date when the applicant child is due to commence school. (see footnote for definition of ‘sibling’)

5) Children whose parents attend a church of another Christian denomination

6) Children of parents living within the parish. (map available)

7) Children whose parents wish them to attend this school.

 

Please note, any child for whom the school is named in a statement of special educational needs will be admitted before the application of oversubscription criteria.

 

For criteria 3 and 5 the Governors will seek information about the frequency of attendance at services and degree of involvement in the work of the church and seek confirmation of these details from the local priest or minister on a supplementary form which can be found attached to this policy.

 

Within each category those living nearest to the school are accorded higher priority. Distance to school will be measured in a straight line from the main entrance of the family home to the main gate of the school.

If distances are equal, for example a flat in a block of dwellings with the same front door entrance, a differentiation by floor level will be used.

Definitions

 

Definition of Parents

Parents include all those people who have a parental responsibility for a child as set out in the Children’s Act 1989. Where responsibility for a child is ‘shared’, the person receiving Child Benefit is deemed to be the person responsible for completing application forms and whose address will be used for admission purposes.

 

Definition of Sibling

For applications made in the normal admission round a relevant sibling is a child who has a brother, sister, stepbrother or stepsister or is a foster child living in the same family unit in the same family household and address who attends the preferred school in any year group excluding the final year. Biological siblings who attend the preferred school in any year group excluding the final year will also be treated as siblings irrespective of place of residence.

 

Children residing in the same household as part of an extended family, such as cousins, will not be treated as siblings.

 

‘Residing In’ and ‘Home Address’

The Home Address will be the address used for correspondence related to where “Child Benefit” is paid. In cases where there is doubt of the home address or where a child lives between two homes (split families) or other relevant circumstances, proof of the Home Address must be provided to the school to confirm the address used on the application form. Home address will be the address that complies with the above at the closing date for applications set by the Local Authority. Families who are due to move house should provide

 

i) a Solicitor’s letter confirming that exchange of Contracts has taken place on the purchase of a property; or

ii) a copy of the current Rental Agreement, signed by both the Tenants and the Landlords, showing the address of the property; or

iii) in the case of SERVING H.M. Forces personnel, an official letter confirming their date of posting from the MOD, FCO or GCHQ.

 

Twins, Triplets, Multiple Births

When the Governing Body are considering twins, triplets or other multiple births for one remaining place, the family will be offered the place and may decide (a) if they will accept it for one sibling whomever they decide or (b) they decline the place and it is offered to the next person in the allocation after the twins/triplets/multiple births. Please note the multiple birth sibling(s) would not be given priority on admission other than considered as a sibling link once the family had accepted the place(s) offered for one of the twins/triplets/multiple births.

 

Waiting List

A waiting list will be maintained in the event of the school being over-subscribed. Following the allocation of places during the normal admissions round, children will remain on the waiting list until the 31 August in the school year in which they apply. If additional places become available while the waiting list is in operation they will be allocated to children on the waiting list on the basis of the above oversubscription criteria.

 

How religious affiliation is tested

Reference to “are members” and “active members” from oversubscription criteria

If you are applying under criteria 3 and 5 above a Supplementary Information Form can be obtained direct from the school. The SIF is to be returned to the school. The SIF alone does not constitute an application; parents must also complete the Common Application Form.

 

Member is defined as member of the Church in Wales by registration on the electoral roll of the parish.

 

Admission appeals

Nursery education is a statutory provision but parents have no right of appeal under the Education Act 1980 if they are unsuccessful in gaining a place. Admission to the nursery class does not guarantee admission to the school.

 

If we do not offer a child a place at this school, it is because the increase in numbers would adversely affect the education of our current pupils. Parents who are dissatisfied with the decision of the Governing Body not to admit a child may appeal. If you exercise that right, the appeal must be forwarded to the Clerk of the Governors of the school.

 

The appeal will be considered by an independent admission Appeal Panel, administered by the Diocesan Board of Education according to the Welsh Assembly Government’s code of practice on school Admission Appeals. The Appeals Panel then meets to consider all appeals by parents who have been refused a place at our school. This decision is binding for all parties concerned.

 

Review

In accordance with the School Development Plan, this policy will be reviewed every two years or sooner in the light of any change of legislation or change in local circumstances.

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